Toledo Rowing Foundation July 17, 2024 Minutes

Mike Dibling – Chad Zenz , Mark Mockensturm, Chip Parsons, Kyle Stanley and George LeBoutillier in attendance. Meeting called to order at 6:30 PM Toledo Rowing Foundation Minutes – the minutes for the June 20, 2024 meetings were approved

Financials - George provided the financial update for TRF

Old Business: Boathouse Cleaning – Mark Mark presented the quote from Stratus Building Solutions for weekly cleaning services at a rate of $250/mo. for the months of March – October each year. Mark reported that this is the best rate he could find and that Stratus cleans his downtown offices and does a good job. After brief discussion the board voted unanimously to accept the bid and arrange for services to begin as soon as possible.

Equipment Repairs/Replacements and Transfers Many boats owned by TRF and TRC are missing parts, need repairs or need to be sold. The board agreed to work from inventory schedules created based upon the original boat purchase receipts and other supporting documentation. Chad and Mark recently updated to determine what repairs could be done in house vs. offsite in the off season. Boathouse

Cleaning and Clean Up Chad, Mike, Chip and Mark met on Sunday June 30th at 3:30 to knock down weeds, trim trees and remove derelict boats from the fenced in storage area. They were also able to clear many of the branches out of the side “coach” parking area to allow more cars to fit.

2024 Regatta – Chad Chad reported that planning for the 2024 regatta is progressing smoothly, with many of the vendors and other essential participants scheduled and committed to attend. The next regatta meeting will be held on Sunday July 28th. Mark will make sure someone takes minutes and distributes makes them available on the TRF website to keep everyone informed.

New Business Conference Room Because events where there was an inability by coaches to access the conference room due to lost keys, etc. the board agreed to have Mike install a keypad access

Treasurer Position George and Mark are on track to transfer all treasurer duties by August 1st. The board also discussed and approved a $500 limit on purchases by Officers only, without prior board approval. Any purchase above $500 requires board approval except regatta purchases that are in line with prior year expenses.

Coaches Meeting and Feedback Kyle recently met with the coaches to solicit their comments on general operations and issues. Several items were addressed including topics such as communications and access to the monthly Board meeting minutes so moving forward the minutes will be posted to the website on a one month delay. There will also be a goal to more evenly delegate tasks in need of attention to the local Board members. Mike will schedule a future meeting to ask for a frank discussion and encourage any one with specific questions or concerns to bring share them. The goal is more transparency from both sides so that everyone is working in the same direction. This concludes the TRF topics covered in this meeting. ______________________________________________________

Meeting Adjourned @7:30 pm. The next Meeting will be held Wednesday August 21st at 6:30 pm Via Zoom link to be sent by Chad Zenz within 1 hour prior to the meeting.